by eggsurplus

Control what your users can access and save time, money, and frustrations. Lock down sensitive data in SugarCRM or SuiteCRM to specific groups or teams. Supports unlimited assigned users, unlimited group assignments to records, custom layouts for each group, login/sudo capabilities and much more.

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Installation Guide

Install

Upload and Install

Install works the same as most any Sugar module. Download the zip file from your Downloads page that matches the version of Sugar that you are running. Then install using Module Loader within Sugar.

License Key

Right after installation is complete you will be redirected to the License Validation page. Copy and paste the key from SugarOutfitters found where you downloaded the zip file into this box and click on "Validate". Once successful click on Continue.

Post Install

After installation run the following:

  • Admin->Repair->Quick Repair and Rebuild - Execute any SQL after the page loads
  • Admin->Repair->Rebuild Relationships
  • Admin->Repair Roles

Create Groups

Once completed you can start create groups and roles or set up your Security Groups preferences in Security Suite Settings found at the bottom of the Admin page.

Configure SecuritySuite Settings

SecuritySuite is very configurable and allows for support near every possible situation. Because of that there may be a learning curve and some time required to understand what each option does and how it may be used for your specific needs. You can find the settings page by going to Admin->SecuritySuite Settings. For a high level description of each option check out the Options Documentation

Groups Setup

There are 3 key steps to setting up Groups so that they work correctly.

  1. Create a group for each team of users and add the appropriate users to the group.
  2. Create a role and select Group for the access level for every appropriate cell in the grid. Assign that role to each group
  3. Add the groups to records in your SugarCRM instance. You can use the Mass Assign on the list view to do this. Going forward the groups will automatically inherit based on your SecuritySuite Settings. You can also use logic hooks, Process Manager, or do a direct database insert into the securitygroups_records table if doing a one-time initial setup.

If your users should only typically see their own records then the role assigned to the group would be configured to have Owner only rights. A manager who is a part of the group, but who should see be able to see all records in the group would have a role directly assigned to the user record that gives Group access.

For more help check out:

Roles determine what a user can do with a record once they have access to it. Create the roles
1. Edit role(s) to Enable Security Groups Management
2. Edit role(s) to set List to All or Group for Security Groups Management as desired

Upgrading

When upgrading Security Suite simply install over the existing installed version. There is no need to disable or uninstall the currently installed version. To be safe, run the following steps after the upgrade:

  1. Run Admin->Repair->Repair Roles
  2. Run Admin->Repair->Rebuild Relationships
  3. Run Admin->Repair->Quick Repair and Rebuild. Execute any generated SQL.

Allow Non-admins to Add Groups

If you would like for non-admin users to add groups to records make sure to go to Configure Tabs and add Security Groups to the visible tabs. Also, run Repair Roles, found under Admin->Repair, to be able to assign rights to Security Groups.

  1. Edit role(s) to Enable Security Groups Management
  2. Edit role(s) to set List to All or Group for Security Groups Management as desired

Troubleshooting

The install process automatically does some things to ensure that everything will function right out of the box. There are some unique installs that may require the following steps if there are any issues:

  1. Run Admin->Repair->Repair Roles
  2. Run Admin->Repair->Rebuild Relationships
  3. Run Admin->Repair->Quick Repair and Rebuild. Execute any SQL that gets generated.
  1. kevin member avatar

    kevin Verified Purchase

    6 years ago

    Says: Run Admin->Repair->Repair Relationships
    Should be: Run Admin->Repair->Rebuild Relationships

    (Rebuild instead of Repair)

  2. staganyi member avatar

    Stefan Verified Purchase

    6 years ago

    Question about upgrading. I had sugar ce v6.5.12 with your security suite package installed. I upgraded to 6.5.13 and then proceeded to upgrade security suite through the module loader. Afterwards, SecurityGroups shows up twice in the "The following extensions are installed on this system:". Is that the normal behavior of sugar, whereas any future upgrades to your package will add a new entry to this list?

    • eggsurplus member avatar

      eggsurplus Provider Affiliate

      6 years ago

      SugarCRM can act weirdly like that sometimes. It won't affect how SecuritySuite will work though.

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  • "No brainer. I have purchased it for two production installations and not regretted it."

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